HR information systems

Overview

HR information systems, employee self-service, absence data, costs and implementation, security of sensitive HR data, cloud HRIS and fair employment monitoring.

What you need to know

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Questions from this subtopic

Each one with the model answer underneath.

1. 1

   What is a human resource information system (HRIS)?

   Model answer

   An HRIS is a database holding employee records such as contracts, pay, absence, training and appraisals. HR staff and managers use it to administer the workforce.

2. 2

   What is employee self-service in an HRIS?

   Model answer

   Employee self-service lets staff view and update their own details online. Staff can book holidays, view payslips and check their training records.

3. 3

   How does an HRIS support performance management?

   Model answer

   An HRIS links each employee's appraisals, training and absence records. Managers see a complete picture before a performance review.

4. 4

   How can absence data in an HRIS help managers?

   Model answer

   The system shows patterns such as frequent short absences on Mondays. Managers can hold return-to-work discussions and offer support early.

5. 5

   What client needs should a firm consider before recommending an HRIS?

   Model answer

   The firm should consider the client's size, its HR processes and the reports managers need. The system should also be able to grow with the business.

6. 6

   Why does the time needed to implement an HRIS matter?

   Model answer

   Records must be transferred and staff trained, which can take weeks or months. Rushed implementation leads to errors and resistance.

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