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Planning an Active Leisure Event

Event roles and responsibilities

  • 3 things to know
  • A2 1

Overview

The co-ordinator, chairperson, secretary, finance, publicity and marketing officers, stewards and coaches, logistics and equipment, team structure, communication and agreeing roles early.

What you need to know

Answer each one before you reveal it.

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Key term

What does an event's finance officer do, and how do the marketing and publicity roles differ?

Key term

What does an event co-ordinator do?

Key term

What does a chairperson do in an event team?

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    What does an event co-ordinator do?

    Model answer

    The co-ordinator oversees the whole event and makes sure every task is on schedule. The co-ordinator links the work of all team members.

  2. 2

    What does a chairperson do in an event team?

    Model answer

    The chairperson leads meetings, keeps discussion to the agenda and makes sure decisions are reached. The chairperson gives every member a fair say.

  3. 3

    What does a secretary do in an event team?

    Model answer

    The secretary prepares agendas, records minutes and handles correspondence. Accurate records show what was agreed and who is responsible.

  4. 4

    What does a finance officer do?

    Model answer

    The finance officer sets and monitors the budget, records income and spending and keeps accounts. The finance officer checks the event stays within its funds.

  5. 5

    What is the difference between a publicity officer and a marketing officer?

    Model answer

    A marketing officer plans how to reach target customers and what to offer them. A publicity officer produces and spreads the posters, press releases and social media posts.

  6. 6

    What does a steward do at an event?

    Model answer

    A steward guides participants and spectators, controls crowds and helps keep people safe. Stewards are the first point of contact on the day.

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