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Teamwork and Running an Event

Carrying out tasks on the day of an event

  • 3 things to know
  • A2 1

Overview

Each member's tasks on the day, supporting others, dealing with issues, keeping deadlines, seeking help, briefings and debriefs, registration, crowd stewarding, equipment checks and keeping to time.

What you need to know

Answer each one before you reveal it.

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Key term

What must each team member do on the day of the event?

Key term

How can team members support each other while an event runs?

Key term

How should issues be dealt with during an event?

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    What must each team member do on the day of the event?

    Model answer

    Each member completes their allocated tasks, such as stewarding or registration, and reports any problems. Members stay at their posts unless told otherwise.

  2. 2

    How can team members support each other while an event runs?

    Model answer

    Members can help colleagues who are overloaded and cover breaks. Support keeps every area of the event running smoothly.

  3. 3

    How should issues be dealt with during an event?

    Model answer

    Members identify the issue, decide on an appropriate response and report it to the co-ordinator. Serious issues follow the contingency plan.

  4. 4

    Why must deadlines be agreed and kept on the day of the event?

    Model answer

    Tasks such as set-up must finish before participants arrive. A late start disrupts the whole programme.

  5. 5

    When should a team member seek help or advice?

    Model answer

    A member should seek help when a problem is beyond their role or skills. Safety concerns should always be reported immediately.

  6. 6

    How should a team member assess the tasks they completed?

    Model answer

    The member compares what they did with their targets and notes what went well and what did not. Feedback from others supports the judgement.

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