levo

Planning an Active Leisure Event

Target setting, timescales and organisation

  • 3 things to know
  • A2 1

Overview

Targets and deadlines for team members, recording evidence, calculating a timescale, Gantt charts, organisational and administrative skills, progress reviews, critical tasks, checklists and slack.

What you need to know

Answer each one before you reveal it.

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Key term

How are targets set for individual team members?

Key term

Why are deadlines important in event planning?

Key term

Why should evidence of each member's work be recorded?

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    How are targets set for individual team members?

    Model answer

    Each member is given SMARTER targets linked to their role, with clear deadlines. Targets make responsibilities specific and trackable.

  2. 2

    Why are deadlines important in event planning?

    Model answer

    Deadlines keep tasks in sequence so the event is ready on time. A missed deadline, such as a venue booking, can delay other tasks.

  3. 3

    Why should evidence of each member's work be recorded?

    Model answer

    Records of tasks, emails and meeting notes show what each person contributed. Evidence helps the team track progress and judge contributions fairly.

  4. 4

    How can individual contributions be assessed?

    Model answer

    Contributions can be judged against each person's targets, deadlines met and feedback from the team. Fair assessment recognises effort and highlights gaps.

  5. 5

    How is an event timescale calculated?

    Model answer

    The team works back from the event date, estimating how long each task takes. Tasks are scheduled so each is finished before those that depend on it.

  6. 6

    An event is 12 weeks away. The 2-week venue booking must finish before 4 weeks of marketing can start. How many weeks of slack does the team have?

    Model answer

    The team has 6 weeks of slack before these tasks must begin. The working is 12 − 2 − 4 = 6 weeks.

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