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Data Security and Integrity

Clerical procedures and write-protection

  • 3 things to know
  • AS Unit 1

Overview

Standard clerical procedures in the context of data security, separation of duties and batch total.

What you need to know

Answer each one before you reveal it.

Your recallNot started
Process

Why are clerical procedures as important as technical measures?

Key term

Why is staff training treated as a security measure?

Key term

What does a clear desk rule achieve?

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    What are standard clerical procedures in the context of data security?

    Model answer

    They are the written working rules staff must follow when handling data, covering how documents are checked, authorised, stored, transported and destroyed.

  2. 2

    Why are clerical procedures as important as technical measures?

    Model answer

    Most incidents involve people rather than defeated technology, so rules that govern how staff actually handle data close the gap that firewalls and passwords cannot reach.

  3. 3

    Give three examples of clerical procedures that protect data.

    Model answer

    Requiring a signature to authorise a change, logging media in and out of a secure store, and shredding printed personal data rather than binning it.

  4. 4

    What is separation of duties, and what does it prevent?

    Model answer

    It splits a sensitive process so that no one person completes it alone, for example one person enters a payment and another approves it, which prevents a single individual committing fraud unnoticed.

  5. 5

    What is a batch total, and how is it used as a control?

    Model answer

    It is a total calculated from the source documents before entry, such as the sum of all the amounts, which is compared with the total the computer produces so that a missing or mistyped item is detected.

  6. 6

    What is a hash total?

    Model answer

    It is a total of a field that has no meaning as a sum, such as adding all the account numbers, used solely to check that every record was entered and none altered.

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