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Defining Requirements and Documenting the Design

Designing the outputs and the reports

  • 3 things to know
  • A2 Unit 2

Overview

What is meant by the outputs of a solution, grouping in a report and exception report.

What you need to know

Answer each one before you reveal it.

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Key term

Explain what is meant by the outputs of a solution.

Key term

Which questions must be answered before a report is designed?

Key term

What does a report design specify?

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    Explain what is meant by the outputs of a solution.

    Model answer

    Outputs are everything the solution produces for a person to read, including screen displays, printed reports and exported files.

  2. 2

    Which questions must be answered before a report is designed?

    Model answer

    The designer must know who reads the report, what decision it supports, how often it is produced and whether it is printed or viewed.

  3. 3

    What does a report design specify?

    Model answer

    A report design specifies the title, the fields shown, the order of the records, the grouping, the totals and the page layout.

  4. 4

    Why does a report design state the sort order of the records?

    Model answer

    A report is read to find something, and the order decides how quickly the reader finds it.

  5. 5

    Define grouping in a report.

    Model answer

    Grouping gathers records sharing a value, such as all orders for one customer, under a heading for that value.

  6. 6

    Why does a grouped report usually carry subtotals?

    Model answer

    A subtotal at the end of each group answers the very question the grouping was created to ask.

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