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Project Management and the Systems Approach in Practice

Recording progress against the plan

  • 3 things to know
  • A2 Unit 2

Overview

Progress log and what variance means in a project plan.

What you need to know

Answer each one before you reveal it.

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Key term

Define a progress log.

Key term

Why is the actual duration of every task recorded?

Key term

Explain what variance means in a project plan.

Questions from this subtopic

Each one with the model answer underneath.

  1. 1

    Define a progress log.

    Model answer

    A progress log is a dated record of what was done on each task, how long it took and what still remains.

  2. 2

    Why is the actual duration of every task recorded?

    Model answer

    Recorded actual durations show where the estimates were wrong, and provide the evidence for the evaluation at the end.

  3. 3

    Explain what variance means in a project plan.

    Model answer

    Variance is the difference between the planned figure for a task and the figure actually achieved.

  4. 4

    A task was estimated at 5 days and took 8 days. State the variance.

    Model answer

    The variance is three days over the estimate, because 8 days minus 5 days is three days.

  5. 5

    Why is percentage complete an unreliable measure on its own?

    Model answer

    Percentage complete is a judgement made by the developer, and the last part of a task usually takes far longer than the figure suggests.

  6. 6

    How often should progress be recorded on a development running over several months?

    Model answer

    Progress is recorded at least weekly, so a delay becomes visible while there is still time to react to it.

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